1 Studio Information

Basic details about your business

Studio Name *

Owner / Main Artist Name *

Owner Email *

Owner Phone *

Studio Phone (if different)

Studio Address *

Studio Type *

Appointment Model *

Website

Instagram Handle *

Other Social Accounts Facebook page, TikTok, etc.

Current Booking / CRM Software What tools do you currently use for scheduling and client management?

2 Artists & Services

Who works there and what you offer

How many artists work at the studio? *

Artist Names & Specialties One per line: Name — styles they do best

Services Offered *

Styles or Work You Refuse Anything you don't do or won't take on

How Do Clients Send Reference Photos? Where and how should they share inspiration images?

3 Booking & Pricing

How you handle appointments and money

Do you offer free consultations? *

Consultation Duration

How Far Out Can Clients Book?

Minimum Tattoo Price

Hourly Rate (if applicable)

How Do You Handle Pricing Questions? What should the AI say when clients ask "how much?"

Do you require a deposit? *

Deposit Amount / Policy How much, refundable or not, applied to final cost?

Touch-Up Policy

Payment Methods Accepted

4 Hours & Availability

When you're open for consultations and tattoo sessions

Studio Hours * List each day or use a range

Consultation Availability If different from regular hours — when can clients come for a consult?

Timezone *

Current Booking Backlog How far out are you booked right now?

5 Communication & Brand Voice

How should the AI talk to your clients? This is what makes it sound like you, not a robot.

Tone of Voice *

Sample Greeting * How would you normally reply to a brand new DM asking about a tattoo? Write it exactly how you'd type it.

2-3 More Sample Replies How would you respond to: someone sharing a reference photo, someone asking about price, someone wanting to book. The more examples, the better the AI sounds like you.

Words or Phrases You Always Use Slang, emoji habits, greetings — anything that makes your messages sound like YOU

Things the AI Should NEVER Say What would sound fake or off-brand coming from your studio?

Active Communication Channels * Where do your clients contact you?

Where Do Most of Your Leads Come From? *

6 FAQ & Policies

Common questions clients ask — the AI uses these to reply accurately instead of making things up

What's Your Booking Process? * Step by step — from first DM to sitting in the chair

What Should Clients Bring to a Consultation?

Pre-Appointment Instructions What do you tell clients to do before their tattoo session?

Aftercare Instructions What do you tell clients after their tattoo?

Cancellation / Reschedule Policy *

Age Requirement *

Health Restrictions Any conditions or situations where you'd refuse to tattoo?

Do You Use Digital Consent / Waiver Forms?

Parking & Directions

Other Common Questions What do clients ask you all the time? List Q&A pairs so the AI can answer them.

Google Review Link We use this to send happy clients directly to your review page

Aftercare Instructions What do you tell clients after a tattoo? This gets sent automatically via text.

7 Goals & Pain Points

What matters most to you — this helps us prioritize what to build first

Main Goals for AI Automation *

Respond to DMs faster Book more consultations Reduce no-shows Automated follow-ups for ghosted leads Collect phone numbers from DM leads Get more Google / Facebook reviews Stop spending hours on repetitive messages Pre-qualify leads before consultation

Biggest Pain Point Right Now *

How Much Time Do You Spend on Admin Daily? Answering DMs, scheduling, reminding clients, following up

Anything Else We Should Know?

Studio Onboarding

You're all set!

Studio Onboarding

You're all set!

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